Basic info to share about your event when requesting our help with Pedal Power.

bike smoothie at school

If you’re planning to request Rock The Bike’s help at an upcoming event, please answer the following questions and email us, so that we can estimate and plan the necessary gear, crew, and logistics involved:

    1. Date, time, and duration.
    2. Location (i.e. name of the building, park, plaza, forest, beach, etc.)
      Specifics about the venue:
      • Indoor or Outdoor
      • If outdoor, is there a rain plan?
      • Got a photo you can share?
    3. Audience size.
      • What is total crowd size at your event?
      • What is the largest number listening to music / speech on the Pedal Powered Stage at any one time.
      • Do you have an elevated stage? (Rock The Bike doesn’t provide an elevated stage.)
    4. Mobile Sound. Is there any mobile sound element to your event?
    5. Audio.Do you already have any of the following technical requirements covered?
      • Sound guy
      • Backline drums
      • Backline amps
    6. Power. Do you have any needs for power beyond our audio equipment? Example: charging cell phone, laptop, lighting, recording gear.
    7. Lighting. If this is a night time performance, do you have a need for stage lighting?
    8. Performers. Who are the featured acts at your event? Do you want to work with performers in the Rock The Bike community?
    9. Is your event permitted?
    10. What is the purpose of this event? (Why are you bringing people together? What is your end goal? etc.)
    11. Do you have a budget for our services?  
      Our fees are posted in our online Event Offerings doc. If you can’t afford to hire us at our full rates, please take extra care to answer the following questions, so that we can fairly evaluate this opportunity. We do a certain number of discounted or pro-bono appearances each year and make decisions based on the need and beneficiary. 
      •  Is your event a fundraiser? If so who are the beneficiaries.
      • Is your organization a 501c3 nonprofit? 
      • Does your event have a corporate sponsor or sponsors? If so, who?
      • Does your event have a major funder? If so, who? 
      • What is the overall budget of your event? 
      • Is your event a political event or rally? If so, who are the beneficiaries, and/or what is the message  you want us to amplify? 
    12. Do you want to have a ‘kid section’ for children to pedal? If so we may need to charge more in order to bring smaller, safer bikes for kids, and devote more crewmembers to helping kids on and off the bikes safely. 
    13. Support.
      • Will you provide security for us and our equipment (if needed)?
      • Can you provide water for the pedalers (water bottles, jugs for refillable bottles, etc.)?
      • Is there a bathroom available for our crew?
      • Who is the event coordinator, and we how can contact them during the event?
    14. Do you want Rock The Bike to speak on the mic at your event?  We have several crewmembers who can be an MC at your event. Examples:
      • Classic MC duties : introducing the next band / speaker
      • Presenting How It Works: The science of Pedal Power
      • Motivational talk: Why ride bikes? How does biking fit into the bigger picture?
      • Design
    15. Other Pedal Power Activities. The questions above are focused on the music. Do you also intend to have:
      • Bike Blending?
      • Pedal Powered Spin Art?
      • The Ice Cream Bike?
      • If yes to blending or ice cream, do you have a health permit?